Ben Leinster
Acumatica Professional Services Edition · S4 Consulting
ERP for IT & Software Companies.
Improve Billable Rates and Project Margins.
Acumatica Professional Services Edition helps IT and software companies in Vietnam manage projects and finance in one system. Track billable rates, labor cost and gross margin (%GM) for every project in real time, with no per-user license fees.
31 Acumatica certifications · Official implementation partner in Vietnam
What Is Acumatica Professional Services Edition?
Measure to Improve: Projects and Finance in One System
Licensing Model
Unlimited User License
Pricing is based on system resource usage, not on the number of users. Engineers, consultants, project managers and contractors can log time and expenses without extra license costs.
Unlike SAP, Oracle or Microsoft, which charge per user. That model gets expensive for people-based businesses that grow by adding staff.
Cloud Platform
Cloud + AI Agents
Free version upgrades twice a year, applied automatically in the cloud. AI agents automate GL anomaly detection and AP bill processing, and low-code/no-code tools extend workflows quickly.
Helps the leadership team see margin on every contract while projects are still running.
Benefits for IT Companies
Why IT & Software Companies Choose Acumatica
Raise Billable Rates
Track project cost, progress and performance in real time. Resource Allocation optimizes staff assignment and working time, so billable ratios rise without hurting quality.
- Resource Allocation for higher utilization
- Micro-level labor cost management in real time
- Better estimates from accurate historical data
Turn Change Requests Into Revenue
Automate the change request process from customer request to approval, quote and billing. Each change is linked to the contract, project and cost.
- Clear scope, time and resources for every change
- Less revenue leakage and higher margin
- Every change billed and recognized correctly
Lower Total Cost Than SAP or Oracle
Acumatica is built on an Operations-First philosophy. Deep functionality and built-in automation keep total cost of ownership low.
- Up to 50% lower implementation and operating costs than Oracle, SAP or Microsoft ERP
- Unlimited users as headcount and projects grow
- Low-code/no-code customization without heavy development
By Business Model
ERP for Software and IT Services Companies
Outsourcing
Software Outsourcing
Track labor cost, progress and project performance precisely. Optimize billable rates and margins with Resource Allocation.
ExploreConsulting Services
Consulting & Implementation Services
Manage billable hours and %GM in real time. Integrated CRM follows customers from proposal to payment, with change request control.
ExploreProduct Companies
Software Product Companies
Connect product, finance and marketing teams. Track R&D costs, recurring SaaS revenue and margin by product.
ExploreInfrastructure & Telecom
Infrastructure & Telecom
Manage equipment lifecycle, serial numbers and warranty in one system, and track installation and maintenance work in real time.
Explore
Key Highlights
Purpose-Built for Software & IT Services Companies
360° Project Performance
The Project 360 Dashboard shows the status, progress, revenue and cost of every project in real time, connecting project managers, finance and customers in one view of business health.
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Manage Billable Hours and Timesheets
Staff and consultants log billable hours and timesheets from the mobile app, synced straight to projects and payroll. Unlimited users means every employee and contractor can take part.
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Cost Data at the Activity Level
Track detailed costs for every activity: labor, travel, licenses, cloud infrastructure and more. Measure %GM by project to price services and plan finances better.
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Turn Change Requests Into Revenue
Capture, approve and convert change requests into contract amendments automatically, reducing errors and cost leakage during delivery.
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Forecast Profit in Real Time
Forecast profit and cost from planned, billable and actual data. Dynamic forecasting helps adjust delivery strategy and pricing before margins slip.
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Automate With AI Agents
AI agents automate tasks such as GL Anomaly Detection and AP Bill Automation, shortening document processing, reducing risk and providing real-time data for decisions.
Learn more →
Functional Overview
An All-in-One ERP for IT Companies
18Modules
05Functional Groups
01Unified Platform
Resources & Time
Resource AllocationTimesheetsMobile ERPExpenses
Project Finance
Project AccountingProject Cash FlowProject P&LProfit Forecasting
Customers & Contracts
CRMContract ManagementBilling AutomationChange RequestsDeferred Revenue
Partners & Insights
Vendors & SubcontractorsDashboards & AnalyticsAI & Anomaly Detection
Localization
Vietnam Localization & e-InvoiceZalo Integration
Video Demos
See Acumatica for IT Services in Action
Customer Story
Acumatica Success Story: Smartnumbers
What Customers Say About Acumatica ERP
Franklin ShirakiFirewire Surfboards
Chad TreadwellFSC Lighting
Patrick SauterDakota Red Corporation
Resources
More on Acumatica ERP for Service Businesses
FAQ
ERP for IT Companies FAQ
Common questions from IT and software companies evaluating Acumatica with S4 Consulting in Vietnam.
Talk to an Acumatica consultant →What is Acumatica Professional Services Edition?
Acumatica Professional Services Edition is a cloud ERP for project-based service companies. It combines resource allocation, timesheets, project accounting, billing, contracts, CRM and financials in one system. S4 Consulting implements and localizes it for IT and software companies in Vietnam.
How does Acumatica help improve billable rates?
Resource Allocation assigns people based on availability and skills, timesheets are logged on mobile, and real-time project data shows billable versus non-billable time, so managers can raise utilization without adding headcount.
Can Acumatica handle change requests and different billing models?
Yes. Change requests are linked to contracts, projects and costs, and billing can be automated by milestone, subscription or time and materials, with deferred revenue tracked correctly.
What results have IT companies seen with Acumatica?
Smartnumbers, an Acumatica customer, reported 30% higher finance productivity, 90% less billing time and 60% more revenue with the same headcount after moving to a unified ERP.
How long does it take to implement Acumatica for an IT company?
With S4’s Fast & Saving methodology, projects with a suitable scope go live in about 8 weeks, with AI speeding up configuration, testing and data preparation and S4 consultants controlling quality.
Need a trusted ERP partner in Vietnam? Let’s discuss your project!